Town of Fogo Island

Council Minutes

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2024 Regular Council Meeting Schedule

The regular monthly Public Council meeting has been scheduled for Tuesday, June 25th,2024. Town will be arranging the Zoom Platform for Public Attendance. This meeting will begin at 7:00pm.

To receive the link to the meeting please email townclerk@townoffogoisland.ca. ZOOM link will be emailed out on the afternoon before the meeting. Please have your request in by 3:00pm on Tuesday afternoon or you may not receive the link before the meeting.

When you are let into the meeting your camera and mic will be turned off. It is a virtual Council meeting but all the same rules that are used at an in-person Council meeting apply.

HOW TO WATCH COUNCIL MEETING ONLINE WITH ZOOM

To watch the council meeting on ZOOM you will need to do the following:
1.Install the Zoom meeting app on your device before the meeting, it takes some time. (can be for your phone or for your computer) It can be downloaded at Video Conferencing, Web Conferencing, Webinars, Screen Sharing - Zoom, there is no cost to download it.
2.You will also need a link to the meeting, to receive the link please email townclerk@townoffogoisland.ca during business hours not just before the meeting and they will reply with an email that will include the link
3.A few minutes before the meeting click on the link in your email and follow instructions, it will connect you to the meeting and there will be a waiting period till the meeting starts (often it asks you to hold till the host accept everyone, and test your speakers to make sure the setting is correct, and you can hear everything properly)
4.When you are let into the meeting your camera and mic will be turned off. You will be watching only.

The Schedule for Regular Public Council Meetings will be held on the following dates at 7:00 PM:

January 33, 2024
February 27, 2024
March 26, 2024
April 30, 2024
May 28, 2024
June 25, 2024
July 30, 2024
August 27, 2024
September 24, 2024
October 29, 2024
November 26, 2024
December179, 2024 - Tentative Date due to Christmas Season

The Town of Fogo Island is a Scent-free environment. Councillors, Staff and Visitors are asked to not use scented products while visiting any Town site or building.

Due to the health concerns arising from exposure to scented products, the Town of Fogo Island has instituted this policy to provide a scent-free environment for all employees and visitors.

 

Meeting's of Council

Regular Council Meeting's:
Regular Meeting's of Council are gennerally held the last Tuesday of every month at 7:00 PM, unless otherwise specified above in the meeting schedule.

Regular Meetings of Council are open to the public. The public may attend and observe council proceedings but cannot participate in discussion.

Special Meetings
From time to time council may meet for a specific purpose or matter which cannot wait until the next scheduled meeting. The procedure for calling a special meeting is in the Rules of Procedure, the notice of meeting period may differ from that of a regular meeting.

Departmental meetings of Council:
During Departmental meetings, issues relevant to the departments mandate are discussed and the reports on that meeting are tabled at Regular Meeting of Council. Departmental meetings are generally held during the week preceding each Regular Meeting of Council.

Privileged Meeting of Council:
In the normal course of business, Council must hold certain discussions behind closed doors, whether to protect individual Citizens' right to privacy, to maintain the integrity of confidential negotiations or for numerous other reasons as dictated by policy or law. These matters are dealt with in Privileged Meetings of Council.

Privileged meetings are held for a variety of reasons, including:
• Confidential and personal information
• Human resource matters
• A sensitive matter that could impair council's ability to carry out its activities, i.e. negotiations
• Information that could cause financial loss or gain to a person or business
• A proposed or pending acquisition, disposition or expropriation of property
• Commercially sensitive information
• Matters relating to litigation or legal advice

 

Town Minutes

Minutes are a record of what was decided at council meetings and are necessary for regulatory and legal reasons. Clear and unambiguous minutes allow councillors to see what was done in the past and to avoid passing conflicting regulations. Minutes should never be and are not a verbatim reproduction of the discussion at council, rather a record of decisions of council, references to relevant documentation, voting and attendance.

Minutes do not record all the discussion rather just a summary of the debate. Each resolution or
motion is numbered by year and by motion i.e. 2011-001 to make it easier to locate them.

The Council minutes below are provided for information only, and should not be relied on as definitive. Actual signed copies are available for viewing at the Town Office.

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